MIS to SFS….. Huh?! SFS?? What’s that?!

Management Information System is a overrated. Here’s a new perspective… I call it Staff Feedback System.

Yeah, I know… not every creative with the term ( S-F-S )… but I coined this one myself! 😉

Any hoo… while I manage a works in the company I have often thought about achieving goals and what’s the best way to get there. This recent thought came to me when I was thinking about the most scientific way measuring success… in this case it was… umm.. ahem.. cough… loosing weight. Yeah… for those of you who have met me know that I could do without a few kilos (roughly 20). So, I got on to my computer and made an excel sheet that had days on the x axis and month of the y axis. I put my current weight in today’s cell…target weight at the end of the month. Divided it by the no. of days in that month… which gave me exactly how much weight I should loose everyday to meet my target. And there’s an actual weight column where I put my actual weight. The spreadsheet shows … on daily basis… if I am on target or off target. Of course, I could also add in the details of what I eat everyday… how much I exercised (new parameters) and set a limit to that too… but that wouldn’t be quite as measurable, would it? While this is the 7th day of the chart’s existence, I have come to realise that like our body, our work also has fitness parameters.

As the CEO / Owner / Manager … whatever of the company, it becomes imperative to measure the fitness levels of each employee’s productivity… AND give that feedback to them on a daily basis so that they can re-align themselves to their daily target. When you have such agile data available, most people will bounce back to align themselves. Those who dont… well.. you know what to do. Sales, revenues, profits are dead data. Why? Because they always come in the END of the quarter and there’s nothing you can do about that quarter anyway… it’s history. So, instead of working on dead data, why not work on living data… that DIRECTLY influence the performance that we measure at the end?

Here’s an example… I started measuring daily in out times of my guys. I am sure most people do that. But instead of giving the details at the end of the month, I started giving them details of their average in time, out time and the average working hours per day EVERY TIME they punch in / out. The result? The late comers came in sooner… the early goers left on time and everyone started clocking the right hours per day. All this without anyone having to tell them anything!

Lessons:

As it is important for the management to have reports, I believe that productivity of the organisation can also be increased by giving employees some sort of a score card. It might be worthwhile investing a bit into that too.

Hope this post was helpful. As always, open to your feedback. 🙂

Lessons from successes (not just failures!)

Everyone seems to think that one only learns a lesson when they fail. Though that is mostly true, I think lessons can be learnt from successes too!
In 2009, I was “forced” (why forced? I will come to that some other time…).. forced to start a tech product company. I had very little time to launch the product so I had to make some hard decision very very quickly.

I remember sitting in one of our brain storming sessions on the features the products need to have on the day of the launch. Lots of ideas were flying around, people saying, “we must have this in it” and other guy saying…”customers wont buy if it doesn’t have that”. The cautious (less innovative) guys said that the product must at least do what the existing products in the market did. Well, you know how it goes from here, don’t you? Before we even wrote first line of code, we had 50 lines of features to include. Now, I don’t know about you, but such long features list have baffled me even as a consumer, let alone being a vendor!

It was clear to me at that instant that we were heading for trouble. Conventional wisdom will not help here. The only way the product would capture market share, I thought to myself, was that it did that one thing that the customer needed and it did it better than anyone else. Suddenly the importance of the list of features disappeared and what emerged was importance of quality of those 2 – 3 features that were dead important to the customer. This had number of benefits. Primararily, we as a team, could focus sharply because the scope was narrowed. Second, we could test immediately since we had fewer features to develop, we could develop them faster, make it easier to use, vaghera… vaghera (etc, etc). Third, it didn’t cost us much money. You all know how good it feels when something doesn’t cost THAT much money, right? 🙂

There was still a problem… question of why would customer want to shift to our product if it did what existing products already did in a better way?… kept nagging me. The answer to that came to me in a two pronged way.

Number one: If the product does something better than any of it’s competitor, it will get some traction. I thought how Google managed to take away email share from Hotmail despite Hotmail being the prime email provider for millions at that time. Gmail simply provided better email experience and people didn’t mind changing their email for that. That’s brought me solace for some reason.

Number two: If there was one feature… just one feature… that no other product had (even if it was a gimmick), there would be a way to attract customer’s attention. And that’s exactly what we did. I could go to the customer and say… “No other product in the market can give you this.” Suddenly, we were perceived better than competition!

Conclusion (this is the part you were waiting for) is that we managed to capture some of the largest customers in Mumbai and company was profitable from year one!

Lesson:

1. If you are launching something new, keep the focus narrow. Choose your feature wisely. Invest more time in testing rather than adding new features.

2. Keep something that makes your product stand out. I am not suggesting that you add something ridiculous. All I am saying is that it must stand out enough to charm the customer.

Hope you could take something away from this. I am open to your feedback!